Privacy Policy for School Management System

Effective Date: 10/03/2025

1. Introduction Welcome to KCM School Management System ("System"). We are committed to protecting the privacy and security of students, parents, teachers, and staff. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our System.
2. Information We Collect We may collect the following types of information:

• Personal Information: Name, date of birth, gender, address, phone number, email, and emergency contact details.
• Student Records: Attendance, grades, report cards, disciplinary actions, and academic performance.
• Teacher & Staff Information: Employment details, qualifications, payroll information, and schedules.
• Parent/Guardian Information: Contact details, relationship to student, and communication preferences.
• System Usage Data: Logins, IP addresses, and activity within the System.

3. How We Use Information We use collected information for the following purposes:

• Managing student enrollment, attendance, and academic records.
• Facilitating communication between teachers, parents, and students.
• Processing payroll and human resource management.
• Ensuring security and compliance with educational regulations.
• Improving the functionality and performance of the System.

4. Sharing and Disclosure We do not sell or rent personal information. We may share information with:

• Authorized School Personnel: Teachers, administrators, and staff who need it for their duties.
• Parents/Guardians: Regarding their child's academic progress and attendance.
• Third-Party Service Providers: For hosting, maintenance, and support services.
• Regulatory Authorities: To comply with legal obligations or government requirements.

5. Data Security We implement appropriate technical and organizational measures to protect your data from unauthorized access, loss, or misuse. However, no system is completely secure, and we cannot guarantee absolute security.
6. Data Retention We retain personal information only as long as necessary for educational and administrative purposes or as required by law.
7. Your Rights Depending on applicable laws, you may have the right to:

• Access and review your personal information.
• Request corrections to inaccurate data.
• Request deletion of your data where applicable.
• Withdraw consent for processing where consent is required.

8. Cookies and Tracking Technologies Our System may use cookies and similar technologies to improve user experience and track usage patterns. You can manage cookie preferences through your browser settings.
9. Updates to This Policy We may update this Privacy Policy from time to time. Changes will be posted on our website, and we encourage you to review the policy periodically.
10. Contact Information If you have any questions or concerns regarding this Privacy Policy, please contact us at: Karamchand Memorial School,vVill & Teh: Bass, District: Hisar, Haryana,Mob. 857 000 3331, 857 000 3338.

By using our System, you acknowledge that you have read and understood this Privacy Policy.